Coordinators work behind the scenes to:
- Recruit new Team Members (subject to sign-off from the Portfolio Director).
- Identify Team Members who are potential Team Leaders, and, subject to sign-off from the Portfolio Director, recruit and train them. Potential Team Leaders need to be faithful and reliable (2 Tim 2:2) and demonstrate the ability to meet the competencies outlined in the Team Leader duties in the job description for their team.
- Provide training for new Team Members and those transitioning to be Team Leaders. Depending on the context, this will usually involve some formal induction from you, as well as ensuring they receive solid on-the-job training and support from their Team Leader in their first few sessions.
- Proactively work with Team Leaders to monitor the effectiveness of this ministry against the overall Scots vision and, when required, suggest job description changes to the Portfolio Director.
- Monitor and manage unconfirmed volunteers, those who decline, or those who do not turn up on the day.
- Monday: reach out to anyone who has not confirmed their appointment.
- Wednesday: if they remain unconfirmed, mark them as declined and consider appointing someone else. Send a text/WhatsApp to that new person so they are aware.
- Whether people drop out prior to Sunday or on the day, consider filling the role with people from within the team not appointed for that Sunday, but exercise caution as it may be better to get by under-staffed than to over-use our team members. Do not use people from the other teams to fill these holes.
At Scots on Sundays, Serve Director, the Connect Coordinator and the Platform Coordinator are the Fire Wardens
Code of Conduct and BTS Procedure for Coordinators and Admins
This Job Description should be read in conjunction with the Scots Church Sydney Mission and Values.
Fixed Appointments
Director (CONNECT GROW SERVE)
– Appoints and supports the coordinators.
In consultation with the Coordinators, plans blocks of appointments in Elvanto.
– In consultation with the Coordinators, approves new volunteers.
– Ensure BTS Coordinator is aware of new appointments where applicable.
Coaches the co-ordinators in the contextualising of the church’s vision into their ministry area.
Coordinators
– Work behind the scenes to co-ordinate a ministry area.
– Once block appointments are made, the coordination team manages appointments in Elvanto.
– Identify and recruit new team members and team leaders subject to sign off from the Director.
– As a team, organise formal training and do the formal evaluation in this ministry area.
Own and communicate the vision of the church as it applies to this particular ministry.
Rostered Week By week in Elvanto
On duty Coordinator
One of the co-ordinator team will be appointed in Elvanto each Sunday. to manage last minute hiccups and manage drop outs.
Team Leader
Lead a team on the day in a particular ministry. Provide on the job training. Scout for future recruits and reccomend to the coordinator(s).
Explain and remind their team members of the vision of the church as it applies to this particular ministry.
Team Member
Serve in a ministry, under the direction of the team leader.
Understand and agree with the vision of the church as it applies to this particular ministry.