Scots is Hiring (Administrator – Maternity Leave position)

By June 22, 2018news

A church start-up in the CBD of Sydney in the iconic Scots Church needs a part-time administrator to join the team. This is a maternity leave position for up to 12 months commencing in August 2018. Start and finish dates by negotiation.

 Indicative Responsibilities

  • EA to the team leader, including scheduling appointments, taking notes at meetings, managing email correspondence.
  • Organise the church office, maintain stationery and office supplies.
  • Deal with enquiries from the public.
  • Organise and print bulletin for Sundays.
  • Arrange scheduling for Sunday volunteers (using Elvanto).
  • Organise song lyrics and other media for projection on Sundays.
  • Assist with Sunday and Wednesday night logistics and physical setup.
  • Keep information on the website and Facebook current.
  • Collect, file, forward and respond to mail as appropriate.
  • Manage finances including payment of invoices, issuing invoices from Xero and chasing late payments
  • Manage building operations and building maintenance including liaising with long-term hirers, cleaners, tradespeople, strata and facility managers.
  • Manage event booking calendar and events including walk throughs, deposits, keys and tags, security training, invoicing, assistance to hirers and post hire problems
  • Liaise with hirers and denominational head office.
  • Issue and track keys and tags.


20 hours a week including Sunday (9-12) and 3 or 4 other blocks Monday to Friday by negotiation. For example, would suit someone available in a 10am to 2pm window on weekdays who is organising time around other part time work, family responsibilities or lectures. Attendance Wednesdays (5:30pm-8:30pm) would be an advantage.


  • Excellent personal organisation skills and ability to work unsupervised.
  • Good communication skills.
  • A team player.
  • Able to keep a confidence.
  • Experience with Word, Excel, PowerPoint, essential.
  • Training provided for ProPresenter (projection software), Titan (security software), and Elvanto (Church CRM software).
  • An appreciation of and resonation with the Scots vision and church culture (see vision statement on the website).
  • Appropriate dress and personal presentation for a city context.
  • Preference would be given to someone attending Scots as their church.

Interested? Contact Craig Tucker (team leader)

Applications close the 15th of July 2018.

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