Kids in the City (Sunday) Job Descriptions

By December 13, 2018Job Description

Why does this matter?

Following Jesus involves speaking and modelling the truth about him. There is no more important way to do this than with our kids on Sunday mornings.

Those involved in Sunday Kids Ministry ought to be mature Christians, willing to love and be real-life examples of what it means to follow Jesus. Everyone serving in this ministry must comply with the requirements of our Child Protection Policy.

How can I be involved?

K-6 Teacher              Teaches using lesson plan provided by the coordinators. involving and training the Assistant, as appropriate to their experience and gifts.

K-6 Assistant           Assists the teacher. You can start in this role without much training or experience and we will equip you with on the job training and offline input.

Year 7-8 Mentor      Teaches the Year 7-8 group.

Co-ordinators          Work behind the scenes to facilitate kids’ ministry.

K-6 Teacher. What is Involved?

Before Sunday

  • Prepare using the lesson planning material provided by the Kids Church Co-ordinator.
  • Pray for the children and your assistant.
  • Purchase kids morning tea items or delegate to your assistant. (no nuts) and submit a reimbursement form.

On Sunday

  • Arrive by 10am to set up the room, morning tea and any craft or activities required. Give the assistant a brief summary of the big idea of the lesson plan and ways the assistant can be involved in each activity. Pray for the children and each other.
  • Children are dropped off from 1015am. Don’t be alone with a child. If the assistant is running late, ask a parent to stay until the assistant arrives.
  • Place the sign-in sheet near the door, so parents can leave contact details and allergy information.
  • Text the parent if a child is distressed or unmanageable and ask them to pick up their child
  • Text the coordinator about urgent problems/injuries that you need help with during the session

At the end of the lesson

  • On receiving the text from the coordinator, bring the children into church for the final song.
  • Ensure they connect with their parent/responsible adult.
  • Clean up the Kids Church area.
  • Let the coordinator know about craft resources that need replenishing.
  • Tell the coordinator about any problems you encountered or suggestions to improve processes

K-6 Assistant. What is Involved?

Before Sunday

  • Pray for the children and other teachers.
  • If asked by the Teacher, purchase morning tea items. (no nuts) and submit a reimbursement form.
  • Have the mobile number of the coordinator on duty in your phone in case you encounter issues during the lesson.

On Sunday

  • Arrive at 10am to help set up the room, morning tea and any craft or activities required.
  • Be ready to help with activities, and follow the requests of the teacher.
  • Children are dropped off from 1015am. Don’t be alone with a child. If the teacher is running late, let the coordinator know.

At the end of the lesson

  • Help bring the children into church for the final song.
  • Ensure they connect with their parent/responsible adult.
  • Help with clean up of the Kids Church area.
  • Let the teacher know about craft resources that need replenishing.

Year 7-8 Mentors. What is Involved?

Before Sunday

  • Pray for the kids
  • Familiarize yourself with the session plan/activity resources provided by the coordinator

On Sunday

  • Arrive by 10:15am.
  • Connect with the group members to let them know you’re leading, maybe sit together.
  • Lead the group members out of church just before the Bible reading
  • Text the coordinator if you encounter urgent problems during the session.

At the end of the session

  • In response to the text from the coordinator, bring the kids back in to the auditorium.
  • Tell the coordinator about any problems you encountered or suggestions to improve processes
  • Submit a reimbursement form for morning tea expenses.

Kids Church Co-ordination Team. What is Involved?

The Co-ordination team works behind the scenes to rescource and co-ordinate this ministry. One member of the team will be rostered on (look in Elvanto) each week to deal with drop-out and on-the-day issues.

Some tasks may be assigned as the specific responsibility of particular members of the team, or be shared.

  • Meet once a term (minimum) to coordinate the team responsibilities, and evaluate Sunday Kids Ministry. The Lead Co-ordinator should initiate this.
  • Devise a teaching programme
  • Provide the weekly teaching material to teachers and support them in planning and implementing their lessons.
  • For school holidays, check with parents to assess whether a class is viable/necessary.
  • Recruit new teachers and assistants, in consultation with SERVE Director.
  • Provide training for teachers and assistants as required.
  • Liaise with the Child Protection Administrator to ensure that where a ministry involves direct contact with children that all relevant team leaders are WWCC and BTS current.
  • Manage and replenish kids church resources and storage.
  • Liaise with the Serve Director on issues regarding Kids Church space.

Kids Church Co-ordinator on duty each Sunday

  • Monitor and manage volunteer drop-outs for the weeks you are on-duty using Elvanto.
  • From 10am, be available on site as the point of contact for the teacher and assistant, plus regular and visiting parents.
  • Check your phone regularly for any issues arising.
  • Know where the first aid kit is in the kitchen.
  • Text the teachers of both K6 & 78 as the item before the final song is starting.
  • Check that the kids’ church area is tidy as you leave.

The Kids Church Co-ordination Team are:

Click here to check when you are serving on the Scots Church Sydney Elvanto app.

What if I can’t serve in my rostered role on a particular Sunday?
If you need to drop out in the week leading up to particular Sunday, mark yourself Declined for Kids Church for that Sunday.
If you know ahead of time that you will be absent from church, mark yourself as Unavailable for that Sunday, so you don’t get rostered onto anything. How to mark yourself Unavailable.
Church involves lots of people serving in different ways. So we all know who is serving in a particular role on a particular day, please don’t arrange by yourself a swap with someone else. If you Decline or mark yourself Unavailable your coordinator will get notified and sort it out.

For Elvanto support email Dan our church administrator (Tues-Thurs). 

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